Outsourcing And The Benefits Of Managing Staff Systematically
So you have found your virtual staff and you’re able to go on and ready to have them start working for you full-time or even if they’re not working for you full time, part time is ok. Let’s get started with first thing. One thing is to talk a small bit more as to what you should do to be able to prepare them to be able to know exactly what they need to do. The primary point I want to note to you is educate them a particular thing first. Start out them off with one main task. Let’s say one example is, if you need them to run a really new campaign for Adwords or you want them to setup a website for you, which is only one project or one task. You educate them up so they familiarize themselves and get particular at this one task. Things I usually do is before I get them to start out on a project is I really take a moment, and I open up my mind mapping software. The application that I use as a way to crank out a mind map is called Freemind. You may download Freemind if you’ll just run it on a Google search online.
It’s fundamentally a mind mapping software that enables you as a way to layout detail by detail the way and the whole process or the screenflow on how you go about getting your project performed. If you only want to break down all the information, that’s a fantastic way to do it and use Freemind to do that. Now, if you’d like more of a structure where you just go detail by detail showing them a flowchart by way of example, there’s really expert software that I likewise use is called Gliffy. You may download it or use it in Gliffy.com and that allows you as a way to draw arrows and boxes to be able to do a nice small flowchart of what you need to be executed.
So those are the two pieces of software that I usually use. I start off with Freemind first, downpour my information and thoughts onto the computer, see what it’s going to head and exactly what I want to do. Then, I jump straight in Gliffy and do a flowchart of exactly where the tasks of how the processes work. What I’ll do is I take my flowchart and I’ll build a step by step instruction of tips on how to complete the task and I start to make the videos. The way I produce those videos is either sit in front of camera like what I’m doing like now or to start my computer where I have a small webcam and talk in front of the camera, I can do that. Or, if there’s a very technical side of things, I turn on my small software called Jing. Jing project is a free software made by TechSmith which you can download from Jingproject.com.
That fundamentally captures five minutes of what you’re doing on-screen. Doing this, you’ll be able to easily show to your virtual staff or virtual assistant exactly detail by detail what needs to be accomplished and methods to start approaching it. So, that’s things i do. I make those videos and when I’ve made those videos, I’ll upload it to the project management system. Once that’s accomplished, I’ll send it straight over to my virtual staff and I say, start off from steps 1 to 5 and just learn doing the steps and as soon as you’ve executed that, start out doing the work for me. That’s how I go about training my virtual staff.
It’s not anything that’s very hard, it merely requires a certain amount of time. But the smartest thing I can recommend you to do is to take some time out and just set these training videos out because as soon as you set them out once, they’re there forever. It’ll help you save amount of ample time because after you educate up your virtual staff, they can practice the new virtual staff that you hire soon after by just giving the same videos to them and they’ll be able to add tips, points, etc to it. One last thing I wish to mention as well to you is make certain you get your virtual staff or virtual assistant to document precisely what they do so if they implemented a new process, or added result-oriented tips or thoughts on the best way to make this approach better, make them to document it for you and upload it to project management system. Because of this, they can always refer to it.
Uncover ways to make your ultimate work and travel lifestyle with outsourcing. See the benefits of outsourcing showing when, where, why and how to outsource to live the lifestyle you want.. Also published at Outsourcing And The Benefits Of Managing Staff Systematically.